Home/Features/Vehicle Management
04Vehicle Management
Complete Visibility into Every Vehicle in Your Fleet.
Each truck, covered van and pickup gets one record — documents, service schedule, maintenance, fuel, installments and profitability — so nothing about the vehicle lives on paper alone.
DM-MA 51-2210
Covered van · 2021 · Driver: Shahin Alam
Documents
RegistrationValid
Fitness certificateExpires 18 Nov
Tax tokenValid
Route permitValid
InsuranceValid
Fitness certificate renews in 22 days
Next service
03 Nov 2026
Installment
18 of 36 paid
The problem
When vehicle information lives in drawers and diaries.
01
Papers expire quietly
Fitness, tax token and permit dates are easy to miss until a vehicle is stopped.
02
Costs aren't tied to vehicles
Fuel and repair bills are paid, but it's unclear which vehicle is actually profitable.
03
Service history is lost
Without records, it's hard to know when a part was last replaced or inspected.
Main capabilities
Twelve things every vehicle record holds.
Vehicle profiles
Registration, type, capacity and assigned driver.
Information & documents
Registration papers and vehicle documents stored with the record.
Vehicle maintenance
Log repairs and workshop visits against the vehicle.
Maintenance expenses
Every repair cost attributed to the right vehicle.
Service schedules
Plan upcoming services by date.
Service history
A running timeline of what was done and when.
Fuel consumption
Fuel entries and consumption per vehicle.
Vehicle-wise profitability
Revenue against costs for each vehicle.
Vehicle installments
Track installment payments on financed vehicles.
Inspection reports
Record inspections and their outcomes.
Document expiry alerts
Get reminded before vehicle papers expire.
Vehicle location records
Location history via the GPS tracking module.
Inside the module
Five views of the same vehicle.
Vehicles · Vehicle directoryIllustrative demo data
All · 24On trip · 9Available · 11In service · 4Docs expiring · 2
+ Add vehicleVehicle
Type
Driver
Status
Next service
Documents
Profit (Oct)
DM-TA 14-2381
Truck · 10 t
Rahim Uddin
On trip
12 Nov
Valid
৳ 1,18,400
DM-MA 51-2210
Covered van
Shahin Alam
Available
03 Nov
Fitness 18 Nov
৳ 86,200
DM-NA 11-0457
Pickup
Karim Sheikh
Scheduled
21 Nov
Valid
৳ 54,900
CTG-TA 11-9032
Truck · 5 t
Jalal Ahmed
In workshop
Today
Tax token expired
৳ 29,300
DM-DA 13-7718
Covered van
Unassigned
Available
29 Nov
Valid
৳ 74,600
Typical usage
From a new vehicle to a clear profit figure.
1
Add the vehicle
Registration, type, capacity and assigned driver.
2
Upload documents
Add papers with their expiry dates for alerts.
3
Set a service schedule
Plan maintenance by date.
4
Record fuel & repairs
Log each entry against the vehicle.
5
Review profitability
See revenue against costs for that vehicle.
Fewer surprises at checkpoints
Expiry alerts give you time to renew vehicle papers before they lapse.
Know which vehicles earn
Vehicle-wise profitability shows where to focus — or which vehicle costs more than it brings in.
A history you can trust
Service, inspection and repair records stay with the vehicle, even when drivers change.
Related modules
Vehicle Management questions
Which vehicle types can I add?
Any vehicle your business operates — trucks, covered vans, pickups and others — each with its own profile and records.
How do document expiry alerts work?
When you store a vehicle document with its expiry date, the system can remind you before it expires. Ask the team how alerts are delivered in your setup.
Can I see profit for a single vehicle?
Yes. Revenue and the expenses recorded against a vehicle — such as fuel and maintenance — combine into vehicle-wise profitability.
Is vehicle location shown here?
Vehicle location records come from the GPS Vehicle Tracking module, which connects tracking to the vehicle record.
See your fleet in Transport Keeper.
Bring a few of your vehicle numbers and document dates — the team can show how they'd look in the module.